It Administrator Cover Letter Examples

Cover Letter Samples for Business and Administration

When you're applying for administrative and business jobs, one of your most important qualifications will be your communication skills. The first time they will be evaluated is when the hiring manager reviews your cover letter and resume. It's important to make a good first impression, in order to increase your chances of landing an interview (and eventually, the job).

Before you start writing a cover letter, take a look at administration and business cover letter examples to get an idea of how to construct a professional and effective letter that is going to sell your credentials to the hiring manager.

What to Include in the Letter

Before you start writing your cover letter, review the job posting. You'll find a list of the job qualifications that the employer is looking for. Use your cover letter to show the hiring manager that you meet those requirements.

Match your qualifications to the job listing by analyzing the ad and making a list of keywords related to the skills and experience sought by the hiring manager. You can also include the general administrative and business skills that employers seek in the candidates they evaluate for employment opportunities, as well as any hard or soft skills related to the role but not specifically included in the ad.

Work these keywords into your cover letter and resume, to ensure that your application materials make it through the applicant tracking system and get to a real person with the ability to call you for an interview.

The letter should include the following:

  • Subject Line, with your name and the job (if you’re sending your cover letter via email)
  • Contact Information (top of letter for printed letter, below signature for email cover letter)
  • Professional Greeting
  • Paragraph 1: A brief introduction and why you are writing
  • Paragraphs 2 and 3: Your qualifications for the job for which you're applying
  • Closing Paragraph: Appreciation for being considered for the job, and how you will follow-up if you have a contact person
  • Professional Closing
  • Signature

If you're not sure what to write, review these tips for how to write a cover letter before you get started, and a list of what to include in a cover letter.

Cover Letter Examples for Administration / Business Jobs

Review cover letter examples and then write a personalized letter that explains how your skills relate to the criteria listed in the job posting.

It's important that your letters are customized for each job you apply for, highlighting your relevant experience.

Sample Cover Letter -  Business / Administration

Your Name
Your Address
Your City, State, ZIP Code
Your Phone Number
Your Cell Phone Number
Your Email

Date

Dear Hiring Manager,

I was excited to read about the Administrative Assistant job opening at XYZ company. I have several years of experience in a variety of fields including insurance and finance.

In addition to my extensive office experience, I have strong communication, customer service, and administrative skills. My broad background makes me an excellent candidate for this position.

Thank you for your consideration. I look forward to hearing from you to arrange an interview.

Sincerely,

Your Signature (hard copy letter)

Your Typed Name

More Cover Letter Samples:

Cover Letter Templates and Formats

Starting your cover letter from scratch? It’s often easier to start from a template. Staring down that blank page has the effect of making even the most accomplished job seeker momentarily forget all their qualifications and achievements.

These templates can offer a good starting point for your cover letter. Be sure to personalize your cover letters each and every time you apply for a job. It’s essential that your cover letter be targeted to the role you’re applying for; generic cover letters won’t show the hiring manager that you’re serious and enthusiastic about the role.

Again, these templates are just a starting place for your resume, which should be personalized to reflect your unique skillset, and targeted to the job for which you’re applying. 

Administration / Business Resume Examples
When you are preparing to apply for jobs, it's helpful to look at resume examples, as well as cover letters, for your occupation. Review sample administration / business resumes including human resources, consulting, marketing, public relations, management and more resume examples.

More About Cover Letters

Administrative Position Cover Letter Example

When you’re applying for an administrative job, it’s important to highlight your most relevant qualifications for the job in your cover letter. The employer will want to know how you're qualified to do the job.

Administrative roles serve a great deal of functions in the workplace. These duties often include assisting office managers, taking calls, managing calendars and travel plans, arranging meetings and scheduling events, preparing reports, data entry, training, customer relations, filing, welcoming clients, working with customers and third party vendors, and more.

What Employer Look For 

Administrative positions require strong interpersonal and communication skills, leadership, computer and research competency, and the ability to work independently and with others from all levels of the organization. It's important for anyone in an administrative role to have top-notch teamwork skills. Time management and the ability to multitask and prioritize projects are paramount to the success of an administrative professional. 

Share these top administrative skills in your cover letter, focusing on the ones that are the closest match to the job requirements. The easiest way to do it is to make a list of the qualifications listed in the job posting. Then match your qualifications to the requirements the employer has posted. Mention your strongest skills in your cover letter.

Based on the nature of the role and the level of personal interaction daily, administrative professionals should be able to communicate clearly both orally and in writing.

The following is an example of a cover letter for an administrative position. See below for more cover letter samples, and tips for emailing a cover letter and resume.

Sample Cover Letter for an Administrative Position

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email

Date

Name
Job Title
Company
Street
City, State Zip

Dear Hiring Manager,

As my resume indicates, I have roughly eight years of professional experience in an administrative capacity. I have worked as an assistant either to a department, single individual or multiple individuals in separate departments. I am sure you are aware of the flexibility, focus and diplomacy such positions require. I want to bring the knowledge and insight gained through these various experiences to the Office of the Registrar at GA University.

I have much to offer in the way of diversity of experience and profession in that I have worked in three (3) major industries in the United States: staffing, law, and currently, education. Within these industries I have had the opportunity to learn human resource policies, procedures and the protocol necessary to enforce them ethically and without liability. From my work in a law office I have sharpened my organizational skills, attention to detail and my ability to work with speed and accuracy.

In my past and current positions at GA University I have gained experience in research, writing reports, designing high impact Power Point presentations, administrating grants, and much more. Combine all of this experience with my natural talents (writing, aesthetics, analytical problem solving, logistical planning, and research) and with my work ethic you have a well-rounded candidate you will be proud to have on your staff.

Finally, in all the previous positions I have held, I have approached them as opportunities for career advancement and discovery. I will bring the same entrepreneurial spirit and value added vision to your office.

It is my sincere hope that we will meet for an interview to discuss any questions you may have and a future for me at the Office of the Registrar at GA University. Of course, feel free to call (555-555-5555) or e-mail (youremailaddress.com) me to schedule an interview.

Thank you for your time and consideration, and best regards.

Very truly yours,

Your Name

How to Send an Email Cover Letter

If you're sending your cover letter via email, list your name and the job title in the subject line of the email message. Include your contact information in your email signature, and don't list the employer contact information.

Start your email message with the salutation.

More Cover Letter Samples
Review sample cover letters for a variety of scenarios including a follow-up letter, inquiry letters, job/industry specific sample cover letters, cold contact and referral letter samples.

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